A change control management process ensures that each change proposed during an initiative is adequately defined, reviewed and approved before implementation in line with governance processes. The change control process helps avoid unnecessary changes that might impact on delivery against time, budget and quality and also ensures the efficient use of resources.
- An initiative may encounter a change to its scope, costs, timescales or quality which can have a detrimental impact if not managed and controlled.
- The change control process ensure that each change proposed is adequately defined, reviewed and approved before implementation.
- The change control process helps avoid unnecessary changes that might disrupt services and also ensures the best use of resources
Change Control Templates
The Change Management flow chart below shows how all of the various Change documents fit together, all of which can be found below:
Change Management Strategy & Plan
A Change Management Strategy & Plan document should be reviewed and revised for each stage of the initiative. The content is a good starting point but needs to be carefully reviewed, considered and validated on an individual basis to ensure the governance set up works well for the initiative. This document describes processes, roles and responsibilities, tools, templates and products required for Change Management.
The Change Management Strategy and Plan template is currently in development. (Due 2020).
Change Control Log
Click the DOWNLOAD button to access the Change Control Log template.
Use a Change Log to ensure you keep a record of all changes proposed along with the summary of the assessment and any decision made.
Change Control Form
Click the DOWNLOAD button below to access the Change Control Form template.
Use a Change Form to ensure you keep a record of all changes proposed along with the lifecycle of the initiative. The change form allows you to summarise information on an individual and specific change, to send to the appropriate individuals who need to either provide the information about the change in the first instance or approve the change.
Hints & Tips
- A useful way of capturing the details needed to assess a change is through a change request form.
- Use a change log, shown above, to ensure you keep a record of all changes proposed along with the summary of the assessment and any decision made.
- When assessing each change, be consistent and consider scope, budget and timescales.
- Include all proposed changes in the log, even if they are rejected immediately.
- Ensure the sponsor or lead for the initiative understands the impact of the change request.